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Re : Team Secretary

Job Title: Re : Team Secretary
Contract Type: Permanent
Location: Hong Kong
Specialisation:
Ref: CL-180810-1
Contact Details: Carmen Lee
Contact Email: carmen.lee@jac-recruitment.com
Published: 3 months ago

Overview

Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Job Duties

  • prepare and manage correspondence, reports and documents

  • organize and coordinate meetings, conferences, travel arrangements

  • take and distribute minutes of meetings

  • implement and maintain office systems

  • maintain schedules and calendars

  • arrange and confirm appointments

  • organize internal and external events

  • handle incoming emails, mail and other material

  • set up and maintain document management systems

  • set up work procedures

  • collate information

  • maintain databases

  • communicate verbally and in writing to answer inquiries and provide information

  • liaison with internal and external contacts

  • coordinate the flow of information both internally and externally

  • operate office equipment

  • manage office supplies

    Requirements:

  • Secretarial training and Degree holder is preferable

  • knowledge and experience of relevant software applications including spreadsheets and database management, good command of MS Office

  • At least 3 to 5 years relevant experience

  • Excellent command of English, Cantonese and Mandarin (written and oral)

  • Team player, attention to details and able to cope with fast pace environment

 

For more information on this and other vacancies please contact Carmen KM Lee on +852 25856732.  

 

Interested candidates, please send an updated CV to jac.hk@jac-recruitment.com  and carmen.lee@jac-recruitment.com. Thank you!