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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: Hong Kong
Industry:
Reference: HL171110-1
Contact Name: Harold Lee
Contact Email: harold.lee@jac-recruitment.com
Job Published: November 13, 2017 10:06

Job Description

Our client is a well-established Financial Institution. They are seeking for a Office Manager to join their team.

Responsibilities:

- Oversees the office management and services which include cafe lounge, pantry, outsourced vendor and space allocation etc.
Lead and supervise the Office Admin team to perform full spectrum of office administration duties to ensure efficient and quality services to be provided
Implement, review and formulate office manuals, administrative policies and procedures, safety and security rules
Manage all leasing and tenancy matters including tenancy administration, lease negotiations, handover of premise, fitting-out works, renovation and relocation projects
Manage the office building with the support of property management personnel
Ensure all office equipment is operational and maintained for maximum performance; providing technical advice and giving instructions on organizational systems and guidelines
Provide a safe and secure office environment and its facility to all employees in compliance with the Occupational Safety & Health and Fire Safety regulatory requirements.
Assist to monitor and review administrative operating policy, systems and procedures and make recommendations for changes as appropriate to align and support company business plan
Help to manage contracts and agreements record in compliance with statutory and other requirements.
Prepare and control annual budgets and administrative expenses
Prepare annual budgets, monitor and control expenses, check and approve invoices
Review, plan, analyses and propose office space usage and follow up office lease review as needed.
Maintain organized record and database of vendors and related procedures and policies.
Other duties include office / travel insurance arrangements, annual budgeting and other ad hoc duties as assigned.
Help to plan, monitor, organize team workload in comply with the organization’s quality service standards. Assist to train, develop and motivate administration staff
Handle ad-hoc assignments as required

Requirements:

University degree with at least 4 to 5 years of working experience in Office Admin (or a similar position)
Ensure collaboration with other departments / BUs within the company and maintain service level to the satisfaction of internal customers • Broad knowledge of administrative processes
Understanding of working with each department and individual team roles
Ability to liaise at an executive level • Comfortable with change and good problem-solving skills • Possess good awareness of operation risk and sensitive to operation irregularity
Mature, strong inter-personal and communication skills, good team player and positive attitude • Attention to details and accurate
Proficient in Microsoft Office, email and other relevant programs
Organized, able to handle multi-tasks effectively and prioritize works to meet tight schedules / deadlines
Willing to work beyond office hours and on holidays to supervise / monitor office renovation/ relocation projects 

Fluent in English and Cantonese or Mandarin, trilingual a strong plus

Immediate available is preferred

 

Interested candidates, kindly send your detailed resume including:
1) Current and expected salary

2) Availability (Notice period)

Click "APPLY NOW" or directly to:
harold.lee@jac-recruitment.com and jac.hk@jac-recruitment.com

Personal data collected will be used for employment-related purpose only. We regret to inform that only shortlisted candidates will be notified, thank you.