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Executive Assistant ( Chinese Securities firms exposure and Mandarin is a must )

Job Title: Executive Assistant ( Chinese Securities firms exposure and Mandarin is a must )
Contract Type: Permanent
Location: Hong Kong
Specialisation:
Ref: CL-180822-1
Contact Details: Carmen Lee
Contact Email: carmen.lee@jac-recruitment.com
Published: 29 days ago

One of well-known securities firms is looking for an Executive Assistant for one of the fast pace and dynamic international team.

Provide personal administrative support to C-Level and assistance to executive staff.

Main Job Tasks and Responsibilities:

  • prepare and edit correspondence, communications, presentations and other documents
  • travel arrangements
  • file and retrieve documents and reference materials
  • conduct research, collect and analyze data to prepare reports and documents
  • manage and maintain executives' schedules, appointments and travel arrangements
  • arrange and co-ordinate meetings and events
  • record, transcribe and distribute minutes of meetings
  • monitor, screen, respond to and distribute incoming communications
  • answer and manage incoming calls
  • receive and interact with incoming visitors
  • liaise with internal staff at all levels
  • interact with external clients
  • co-ordinate project-based work
  • review operating practices and implement improvements where necessary
  • supervise, coach and train lower level staff

Education background and experience:

  • Bachelors degree an advantage
  • at least 5 years relevant experience
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office + Chinese typing
  • knowledge of standard office administrative practices and procedures
  • Excellent command of English, Cantonese and Mandarin.
  • Team player and able to adapt to very fast pace enviornment.

For more information on this and other vacancies please contact Carmen KM Lee on +852 25856732. 

Interested candidates, please send an updated CV to jac.hk@jac-recruitment.com  and carmen.lee@jac-recruitment.com. Thank you!

All information received will be kept in strict confidential and only for recruitment purpose.