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Administrative Assistant

Job Title: Administrative Assistant
Contract Type: Permanent
Location: Hong Kong
Industry:
Reference: CL-190319
Contact Name: Carmen Lee
Contact Email: carmen.lee@jac-recruitment.com
Job Published: March 19, 2019 17:54

Job Description

Administrative Assistant ( Financial Group )

 

Title: Administrative Assistant (Financial Group)

 

Responsibilities

  • Answer and direct phone calls

  • Organize and schedule appointments

  • Plan meetings and take detailed minutes

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports for HR & Adm Dept

  • Develop and maintain a filing system

  • Update and maintain office policies and procedures

  • Order office supplies and research new deals and suppliers

  • Maintain contact lists

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients

  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers 

Requirements

  • Degree holder of BA or relevant subjects

  • Proven experience as an administrative assistant, HR Assistant or office admin assistant

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), advanced Excel skills is required. Chinese typing also required.

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Excellent command of English, Cantonese and Mandarin.

  • Strong organizational skills with the ability to multi-task

  • Additional qualification as an Administrative assistant or Secretary will be a plus 

Interested parties, please feel free to call Carmen KM Lee on +852 25856770.   

Interested candidates, please send an updated CV to jac.hk@jac-recruitment.com  and carmen.lee@jac-recruitment.com. Thank you!

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